Proper Tool Management Will Save You Money and Time

Cutting tool engineering

Is your business a part of the manufacturing sector? If it is, you probably use a variety of cutting tools, cutting tool technology and other engineer tools to get your work done. Keeping track of your tools may not be the most fun part of your job but it is important. First of all, no one wants these expensive pieces of equipment to wander off on their own. In the second place, when your workers have to spend a lot of time hunting for the tool that they need, their productivity is shot. A good tool management system is a good way to save yourself from losing tools and cut down on the amount of time spend hunting for the right tool for the job.

Set up a tool room.

Many companies set up specific rooms for the storage of their tools. Workers need to check out and return the tools that they need. This gives organizations of all sizes the ability to control over their expensive and specialized equipment and tools. At the end of the day, you need to always know where your tools are and that your workers can get the tools they need when they need them. Whether you have 200 hundred workers or five, this need is the same. If your people have to spend lots of time searching for the tools they need, it will take a lot longer for jobs to be completed. If your workers cannot find the tool that they need, they may use a different tool that may not be right for the job. That can cause problems with the job and the result can be an inferiorly finished project, this can negatively impact your company’s reputation and cost you business. This is another reason that a good tool management system can improve your company’s bottom line.

Everything in your tool room needs to be well organized and clearly labeled.

For your tool room to be an effective part of your tool management system, everything in it needs to be well organized. All of the tools and the places they live in the room need to be neatly and clearly labeled. Shadow paint the tools on your peg boards. The reason for this is simple. When the manager of the room walks through and this has been done, they can quickly see what is there and what is being used or is missing. At the end of each shift someone should do a walk through of the room and make a note of the tools that are not in the proper place.

Who will watch your tool room?

If you can, you should have a staff member dedicated to staffing the tool room. This does not have to be the same person all the time. Some companies rotate the tool room responsibilities. The staff member who is responsible for the tool room should check out the tools to your workers and they should know where all tools are for the shirt they are working. There are different ways to do that. Some tool management systems include bar codes and scanners, badge scans or plain placing tags. Each should include the are where the tool is stored and the name of the worker who took it out.

If your business cannot have one worker only pay attention to the tool room, you can find other tasks they can work on while doing their tool room duties. They can work on cleaning and sharpening tools, working on plans for outages or overhauls, making new keys, fire extinguisher maintenance, kitting parts for upcoming projects and handling purchase orders for gearboxes and spare motors. You may have other things they can work on while staffing the tool room.

Where will you put the tool room?

Proper placement of the tool room is a key part of a good tool management system. Many companies put the tool room right next to the shop area but there are other places you can place it if that is not an option. You may need to have several satellite tool rooms. Every company and situation is very different. Just do not be afraid to look at different areas for this.

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